Agree on your buyer and offer
We start with a short call about what your product does, which hospitals or clinics need it, and who there would care.
Cold email and booked calls for healthcare AI startups.
Hospital buyers should be hearing from you. We make that happen.
Clear Practice runs your cold emails, follow-ups, and customer list for healthcare AI startups that sell to hospitals and clinics. You get conversations and booked calls without doing the outreach yourself.
Buyer titles we write to
Buyer titles include CMIO, VP of Operations, Director of Radiology, Practice Administrator, Chief Nursing Officer, CMIO at a health system, and Administrator at a multi-site clinic group.
Live outreach feed Illustrative sample
- SentFirst email · CMIO at a health system
- ReplyInterested · Director of Radiology
- ReroutedWrong person · finding the right contact
- BookedCall on your calendar · VP of Operations
8
steps from picking your buyer to updating the list
4
services, set up and run for you
4
reply sorts: interested, not now, wrong person, no
1
problem per cold email, in plain language
The problem
Hospital buyers don't find startups. They ignore the ones that email them badly.
You built software for hospitals and clinics, but outbound takes hours: finding the right buyer, writing something a busy clinician will read, following up five times, and tracking who said what.
Founders usually do it in spare moments, so it stalls. The pipeline then depends on a conference or a lucky introduction.
Old way, new way
Outbound in spare moments, or outbound that runs.
Stalled
The old way
- Finding the right buyer, in spare moments
- Writing something a busy clinician will read
- Following up five times
- Tracking who said what
- A pipeline that depends on a conference or a lucky introduction
Running
The Clear Practice way
- A short call about your product, your buyers, and who would care
- A simple customer list, kept current as replies come in
- Emails and follow-ups drafted for you, and you approve them
- Sending, reply handling, and booked calls on your calendar
- Your time goes to talking with buyers
How it works
Four steps from first call to booked calls.
Build the customer list
We set up a simple customer list of target contacts and keep it current as replies come in.
Write and set up the emails
We draft the cold emails and follow-ups, you approve them, and we set up the sequence.
Run outreach and book calls
We send, manage replies, and put booked calls on your calendar so you can spend your time talking to buyers.
Illustrative walkthrough
One outreach, step by step
01/ 08
01
Pick the buyer
We agree on who you sell to, such as a CMIO at a health system or an administrator at a multi-site clinic group.
CMIO at a health system
Administrator at a multi-site clinic group
02
Build the list
A simple customer list of named hospital and clinic contacts, organized by role, facility type, and status.
RoleFacilityStatus
CMIOHealth systemQueued
AdministratorClinic groupQueued
Director of RadiologyHospitalQueued
03
Write the first email
A short cold email about one problem your software solves, written for a busy clinical or operations leader.
To: CMIOOne problem
04
Set up follow-ups
A sequence of follow-up emails that adds a new point each time instead of repeating "just checking in."
First email
Follow-up with a new point
Follow-up with a new point
05
Send and watch replies
Emails go out in steady batches. Replies are sorted into interested, not now, wrong person, and no.
Interested
Not now
Wrong person
No
06
Handle the reply
Interested buyers are guided toward a call. Wrong-person replies are used to find the right contact.
InterestedGuided toward a call
Wrong personFind the right contact
07
Book the call
Meetings land on your calendar with a short note on who the buyer is and what they said.
Who the buyer is, and what they said
08
Update the list
Every contact, reply, and next step is logged so you always know where each hospital conversation stands.
ContactReplyNext step
CMIORepliedBook call
AdministratorContactedFollow-up
RadiologyWrong personFind contact
Keep scrolling to move through the steps. Sample figures are illustrative.
Services
What we run for you.
Cold email writing
First-touch emails written for hospital and clinic buyers, in plain language about one problem your software solves.
Illustrative
To: Practice AdministratorOne problem
Follow-up sequences
A planned series of follow-up emails that gives a buyer a reason to reply at each step.
Illustrative
First email
Follow-up: a reason to reply
Follow-up: a reason to reply
Follow-up: a reason to reply
Simple customer list
A clean list of hospital and clinic contacts with roles, reply status, and next steps, set up so you can read it at a glance.
Illustrative
RoleReply statusNext step
CMIORepliedBook call
AdministratorContactedFollow-up
RadiologyQueuedFirst email
Reply handling and call booking
We sort the replies, answer first questions, and book interested buyers onto your calendar.
Illustrative
InterestedBooked on your calendar
Not nowSorted, kept on the list
Wrong personFind the right contact
FAQ
Questions, answered.
Who is Clear Practice for?
Small healthcare AI software startups that sell to hospitals and clinics and want regular sales conversations without running outbound themselves.
What do I get?
Cold emails, follow-ups, and a simple customer list, set up and run for you, with the goal of steady conversations and booked calls with hospital buyers.
Do I have to write the emails?
No. We write them from a conversation about your product and buyer. You review and approve before anything is sent.
Will I know what is happening with each contact?
Yes. The customer list shows who was contacted, who replied, and what the next step is.
How do I get started?
Use the contact section to book a call. We'll talk through your product, your buyers, and whether outbound is a good fit.
Start getting in front of hospital buyers.
Book a call to talk through your product, your buyers, and how we would run your outreach.